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Office of the University Controller Indiana University

Time Recording Audit

Query Fields

  1. Campus Code(s): leave blank to search across all campuses, or enter a value(s) to limit the report to one or more campuses.
  2. Department Id(s): leave blank to search across all departments, or enter a value(s) to limit the report to one or more departments.
  3. Work Area Id(s): leave blank to search across all work areas, or enter a value(s) to limit the report to one or more work areas. Refer to Kuali Time to identify the work area(s) to search for.
  4. Paygroup(s): leave blank to search across all paygroups, or enter a value(s) to limit the report to one or more paygroups. Note that selecting a paygroup that does not use Kuali Time (e.g., S12, A10) will result in a failed search.
  5. Employee Id(s): leave blank to search all employee timesheets, or enter one or more 10-digit ID numbers to limit the report to one or more employees.
  6. Timeblock Begin Date (MM/DD/YYYY): leave blank to capture all timeblocks, or enter a specific date at which to begin the search.
  7. Timeblock End Date (MM/DD/YYYY): leave blank to capture all timeblocks, or enter a specific date at which to end the search.
  8. Pay End Date - Begin Range (MM/DD/YYYY): leave blank to capture the most recent pay period, or enter a specific pay period end date at which to begin the search. To select a specific pay period, enter the same pay end date in this field and the field below.
  9. Pay End Date - End Range (MM/DD/YYYY): leave blank to capture the most recent pay period, or enter a specific pay period end date at which to end the search. To select a specific pay period, enter the same pay end date in this field as the field above.
  10. Minutes Recorded Too Early: the minimum number of minutes the employee entered their timeblock before or after the end time on the timeblock (see examples below).
    • Too early: an employee entered a 1:00-5:00 p.m. timeblock at 4:30 p.m.
    • Too late: an employee entered a 1:00-5:00 p.m. timeblock at 8:00 a.m. the following morning.
  11. Show Earn Code Description? leave checked to display the timeblock's earn code in the results.
  12. Select Output Format: MS Excel (XLSX) is the only output option for this report.
  13. Select Output Destination: this report can run slowly; select "Send to Completed Reports." When the report has finished, you will receive an email with a direct link to the results. Alternatively, go to the Completed Reports folder in My Catalog to open the report from within IUIE.